KalOPS - Inventory Reconciliation

What is Inventory Reconciliation?

Inventory Reconciliation is a systematic process of comparing physical inventory counts with recorded inventory levels to identify discrepancies, analyze variances, control shrinkage, and maintain accurate stock records across all retail categories.

It involves regular cycle counting, variance analysis, shrinkage investigation, inventory adjustment processing, and optimization of stock levels to prevent both shortages and overstocking.

Why is Inventory Reconciliation Critical?

Accurate inventory reconciliation is essential for profitability and operational efficiency. Without proper reconciliation:

Shrinkage and theft losses go undetected
Stockouts result in lost sales opportunities
Overstocking ties up capital unnecessarily
Financial reporting becomes inaccurate
Purchasing decisions lack reliable data

How We Handle Inventory Reconciliation

Our comprehensive inventory reconciliation system includes:

1. Cycle Counting Program

Regular scheduled counting of inventory categories to maintain accuracy

2. Variance Analysis

Detailed analysis of discrepancies between physical and recorded inventory

3. Shrinkage Investigation

Root cause analysis of inventory losses and implementation of controls

4. Adjustment Processing

Systematic processing of inventory adjustments with proper documentation

5. Stock Optimization

Analysis to optimize inventory levels and reduce carrying costs

6. Category Performance Tracking

Monitoring of inventory accuracy by product category and location

Benefits for Your Business

Reduced Shrinkage

Early detection and prevention of inventory losses

Improved Stock Accuracy

Inventory accuracy rates of 98%+ maintained consistently

Optimized Inventory Levels

Reduced stockouts and overstocking through better management

Accurate Financial Reporting

Reliable inventory values for financial statements and tax reporting

Better Purchasing Decisions

Data-driven purchasing based on accurate inventory records

Reduced Carrying Costs

Lower inventory levels reduce storage and financing costs

Frequently Asked Questions

How often do you perform inventory reconciliation?

We perform daily cycle counting for high-value items and complete store reconciliation monthly.

Do you handle perishable inventory differently?

Yes, we implement specialized reconciliation processes for perishables with expiration tracking.

How do you investigate inventory shrinkage?

We use forensic analysis including POS data review, CCTV correlation, and process audits.

Can you reconcile inventory across multiple locations?

Yes, we provide centralized reconciliation for all store locations with comparative analysis.

Do you integrate with existing inventory systems?

Yes, we integrate with all major POS and inventory management systems.